1. The name of the club is The Jamdammers Running Club of
Kingston.
OBJECTS
2. The objects of the Club are to:
·
Promote and provide for the benefit of its members,
amenities for the development of long distance running and a healthy life style
and generally to foster a spirit of good fellowship amongst the members.
·
Promote and develop within Jamaica an interest in long
distance running and a healthy life style,
·
Foster links with, support and co-operate with other persons
and organisations with similar aims; and
·
Do all other things that seem to be incidental or conducive
to the attainment of the above aims.
MEMBERS
3.1 Any person who supports the aims
of the Club may apply for membership by giving or sending to the Club's
Secretary a written application signed by him or her and two Members as
proposer and seconder respectively. No member may propose an application
unless he or she has been a member of the Club for a period of two years
preceding the application. In the event of an application for membership being
made on the Club’s Website, the Club’s Secretary shall obtain confirmation from
the members named as proposer and seconder.
3.2 The names of all persons nominated
for membership shall be circulated to all its members by e-mail before their
names are proposed for election to membership.
3.3 Every person nominated for membership shall become a Member if he or she is elected as such by the Membership Committee and pays the subscription for the current year. The Membership Committee may refuse to admit any person as a Member and shall give its reasons for refusal to the proposer and seconder.
3.4 The Secretary shall keep an
updated register of members and enter in it names and addresses of all persons
who are Members.
3.5 A Member shall cease to be a
Member:
·
if he or she gives to the Secretary written notice of
resignation of his or her membership;
·
if he or she fails to pay any subscription within one month
after the due date of payment; and fails to respond to a past due notice within
10 days.
·
if the Member having committed some act or been guilty of
behaviour inconsistent with membership of the Club and, the Membership
Committee resolves by a majority of two thirds to remove him or her from
membership.
3.6 No Member shall be entitled to a
refund of his or her subscription when he or she ceases to be a Member.
3.7 Any person who ceases to be a
member and wishes to rejoin the Club shall apply for membership under these
provisions.
SUBSCRIPTIONS
4.1 The Club's membership year is from
January 1 to December 31.The annual subscription of the Club shall not be less
than $2,500.00 and shall be payable in advance on or before February 1 in each
year for the current calendar year.
4.2 A person, who is elected to be a
Member after September 30 in any year, shall pay half the subscription for that
year.
4.3 The annual subscription shall be set at an extraordinary general meeting to be convened on or before November 30th in each year.
4.4 The annual general meeting of the Club shall have power to vary the subscription by ordinary resolution.
OFFICERS
5.1 The officers of the Club shall be a President, a Vice-President a Treasurer and a Secretary and shall be elected at the annual general meeting. The annual general meeting shall have power to create other officers, as it thinks necessary.
5.2 Any officer may retire by giving one week's prior notice to the Secretary, and all shall retire at the end of each annual general meeting but shall be eligible for re-election at that meeting.
5.3 Any officer who has served for 2 consecutive years shall not be eligible for re-election to that office in which he served for the next succeeding year and any officer who has served for 4 consecutive years shall not be eligible for re-election to any office for the next succeeding year.
5.4 No person shall be elected an officer at any general meeting unless seven clear days before the date appointed for the meeting, a notice has been given to the Club of the intention to propose that person for election signed by a member and that perso.
THE EXECUTIVE
6.1 The Executive consists of the officers and not fewer than 2 and not more than 4 other Members appointed by the officers amongst whom so far as is possible there shall be a representative of each Committee of the Club.
6.2 Any vacancy on the Executive or of any office arising between annual general meetings may be filled by the Executive from amongst the Members.
6.3 Any appointed member of the Executive may resign by giving 30 days prior notice to the Secretary, and all shall retire at the end of each annual general meeting.
6.4 Any appointed member of the Executive who fails to attend 3 consecutive meetings of the Executive without giving a reason acceptable to it shall cease automatically to be a member of the Executive.
6.5 The quorum of the Executive shall be 4 unless the number of the executive is 6 or less the number shall be 3.
6.6 The Executive may meet for
dispatch of business, adjourn and regulate their meeting as they see fit.
6.7 Decisions at meetings of the
Executive made by a simple majority and in the event of equality of voting the
President (or chairman of that meeting) shall have a casting vote.
MANAGEMENT
7 The Executive shall manage all the
affairs and business of the Club and shall have power to do everything
necessary for that purpose.
COMMITTEES
8.1 The members shall elect 3 persons
from among its members as the Membership Committee to review and make
recommendation to the Executive on any one or more of the following:
·
the admission or non-admission of any person applying for
membership,
·
any enquiry into the conduct or general behaviour or repute
of any member of the Club,
·
the expulsion from the Club of any member.
8.2 The Executive may appoint other
committees as it sees fit to administer aspects of the Club's business.
8.3 Any committee appointed by the
Executive shall regulate its own procedure and make recommendations to the
Executive.
GENERAL MEETINGS
9 General Meetings shall be held at
least once in every month at such times and places as shall be determined by
the Executive.
ANNUAL GENERAL MEETING
10.1 An annual general meeting shall be
held in February in every year.
10.2 The business of the annual general
meeting shall be:
·
to receive the Presidents report of the activities of
the Club during the preceding year;
·
to receive and consider the accounts of the Club for the
preceding year and the Auditor's report on the accounts and the Treasurer's
report on the financial position of the Club;
·
to elect officers;
·
to appoint the Auditor; and
·
to fix the subscription for the current year.
·
elect the members to the Membership Committee
EXTRAORDINARY GENERAL MEETINGS
11.1 An extraordinary general meeting may be convened at any time upon either a resolution of the Executive or a requisition setting out the resolution or resolutions to be proposed at it. The requisition must be signed by 10 Members and served on the Secretary by personal delivery. If the Secretary does not give notice of the meeting pursuant to the requisition on or before the expiry of 14 days from service of the requisition, the requisitionists or any one or more of them on behalf of the others may give notice of the meeting.
11.2 The business which may be
conducted at an extraordinary general meeting may include any one or more of.
·
removing all or any of the officers, other members of
Executive and filling the vacancies caused by such removal;
·
appointing persons to fill any other vacancy in any office
or the Executive.
·
considering and if thought fit making a decision on any
matter which the Executive by resolution refers to a general meeting;
·
altering these rules; or
·
dissolving the Club.
PROCEEDINGS AT ANNUAL AND EXTRAORDINARY GENERAL
MEETINGS
12.1 Not less than 14 days prior notice
in writing setting out the resolutions to be proposed at the meeting shall be
sent to every Member at his or her last known address or e-mail address.
12.2 Resolutions at annual general
meetings shall be passed by a simple majority of the votes entitled to be cast
by the Members present at the meeting.
12.3 Resolutions at extraordinary
general meetings shall be passed by a majority of three-quarters of the votes
entitled to be cast by the Members present at the meeting.
QUORUM
13.1 For all purposes except the
adjournment of the meeting the quorum for all meetings of the Club shall not be
less than 15 members personally present.
13.2 If at the expiration of half an hour from the time appointed for the meeting a quorum of the members is not present the meeting shall stand adjourned to the same day on the following week at the same time and place and if at such adjourned meeting a quorum is not present within fifteen minutes after the time appointed any seven members personally present shall be a quorum any may transact business for which the meeting was called.
13.3 No business shall be transacted at
any meeting unless a quorum of members is present at the time when the meeting
proceeds to business.
CHAIRMAN
14.1 The President and in case of his
absence or inability to act the Vice-President shall be the Chairman of the
Club and shall be entitled to take the chair at every meeting of the Club.
14.2 If at any meeting there be no such
Chairman or if at any meeting he shall not be present within fifteen minutes
after the time appointed for holding such meeting the members present shall
choose another member of the Executive as Chairman and if none be present or if
all of them present decline to take the chair then the members present shall
choose one of their number to be Chairman and the Chairman of such meeting
shall have a casting vote as well as an original vote.
VOTES
15.1 Each member shall have one vote on
every resolution, no proxies shall be allowed.
15.2 In the event of equality in voting
at an annual general meeting the President shall have a second or casting vote,
but there shall be no second or casting vote on any resolution proposed at an
extraordinary general meeting.
15.3 Save and except in relation to
election of officers every question shall be decided by a show of hand unless a
demand is made for a secret ballot by a Chairman or at least 2 members present.
16.1 The financial year of the Club
shall end December 31 in every year, to which day the accounts shall be
balanced and drawn.
16.2 As soon as is practicable after
the end of every quarter, there shall be prepared a statement of the assets and
liabilities of the Club at the end of that quarter and a statement of the
income and expenditure during that quarter.
16.3 As soon as is practicable after
the end of the financial year, there shall be prepared a statement of the
assets and liabilities of the Club at the end of the financial year, and a
statement of income and expenditure during that year, which statements shall be
audited by the Auditor not less than 14 days before the annual general meeting.
16.4 Copies of the audited statement of
accounts shall be sent to every Member with the notice convening the annual
general meeting.
16.5 The Auditor may be Member of the
Club. He shall be appointed by each annual general meeting and shall hold
office until the end of the next following annual general meeting.
16.6 Any monies received by the Club
shall be paid into an account in the name of the Club at bankers appointed by
the Executive, and cheques and other instruments drawn on and directions to the
bankers shall be signed by not less than two officers. The Executive shall have
the prior approval of the membership for expenditure equal to or exceeding
$250,000.00.
16.7 No action involving expenditure in
the name of or on behalf of the Club shall be taken, and no undertakings which
would commit the Club to expenditure or other liability shall be given without
the prior authority of a resolution of the Executive.
CODE OF CONDUCT
17 Members shall adhere to a code of
conduct approved by the Members.
INDEMNITY
18 Except such loss as arises from their respective willful default, members of the Executive shall not be liable (otherwise than as Members) for any loss suffered by the Club as a result of the discharge of their respective duties on its behalf, and they shall be entitled to an indemnity out of the assets of the Club for all expenses and other liabilities incurred by them in the discharge of their respective duties and reported to the members at the next general meeting.
DISSOLUTION
19.1 The Club may be dissolved:
·
by a resolution passed under Rule 11
·
by a resolution of the Executive if the number of
members is less than five for a period of not less than six months.
19.2 The
dissolution shall take effect from the day when the resolution is passed and
the Executive shall be responsible for the winding up of the assets and
liabilities of the Club.
19.3 If any property remains after the
discharge of all debts and liabilities of the Club it shall be distributed
equally amongst the Members of the Club at the date of dissolution or to such
welfare fund or charitable cause as the Members of the Club shall determine.